The Policy Circle Privacy Policy

 

At The Policy Circle, your privacy matters. We’re committed to protecting your personal and financial information and to being transparent about how we use it.

 

What We Collect

When you engage with The Policy Circle, whether by signing up for emails, registering for events, making a donation, or participating in our community platform, we may collect information such as:

• Your name and contact details
• Your city and state
• Your donation or registration history
• Any other information you choose to provide

We also collect standard website usage information (like IP address, browser type, and time spent on pages) to help us improve our website.

 

How We Use Your Information

We use your information to:

• Communicate with you about our programs, updates, and opportunities
• Process donations or event registrations
• Provide access to our member platform (available to individuals 18 and older)
• Understand and improve how our audience engages with us

What We Don’t Do

We do not sell, trade, or rent your personal or financial information, ever. We will never share your information with outside parties unless it’s required to carry out essential business functions (like processing a donation or sending emails), and only with partners who meet our strict privacy standards.

 

Third-Party Services

We partner with trusted third-party services to help deliver our programs, process transactions, and manage our Membership Platform. These partners include email platforms, event systems, donation processors, and our community platform provider.

• Payment Processing: When you donate or register for an event, your credit card or banking information is processed securely by third-party providers. We do not store or access your full financial information. These partners use industry-standard encryption and comply with strict data protection protocols.
• Community Platform Access: Our Membership Platform is hosted by a secure, third-party provider. Any information you share within the platform is governed by both our terms and the platform’s own privacy policies and our Community Guidelines.

We only share information with these partners as needed to fulfill their services, and we ensure they are aligned with our data protection standards.

 

Cookies and Tracking Technologies

We use cookies and similar technologies, including analytics tools and tracking pixels, to improve our website, understand how visitors engage with our content, and provide relevant information. Cookies may collect information such as your IP address, browser type, device information, and pages visited. Some cookies are necessary for our website to function, while others help us measure performance or support outreach efforts.

You may manage or disable cookies through your browser settings. If you are a California resident, you may also exercise your right to opt out of the sale or sharing of your personal information by contacting us at [email protected]. We honor Global Privacy Control (GPC) signals.

We may also use analytics or session recording tools to understand how visitors interact with our site. These tools may capture information such as mouse clicks, scrolling activity, or keystrokes entered into forms. We use this information solely to improve the visitor experience and website performance. By using our website, you consent to this collection and monitoring.

Data Security

We take protecting your personal information seriously.

• We implement reasonable physical, electronic, and administrative safeguards to protect data from unauthorized access, loss, or misuse.
• Any consultants or vendors who may require limited access to data to support our operations are required to sign Non-Disclosure Agreements (NDAs) and adhere to strict confidentiality standards.
• We regularly evaluate our systems and partners to ensure they meet high standards for data protection.

While no system can guarantee complete security, we are committed to protecting your privacy and using your information responsibly.

 

Children Under 18

Our programs and member platform are intended for adults. Individuals under the age of 18 are not permitted to create accounts or participate in our member platform.

 

Your Rights

You can contact us anytime at [email protected] to:

• Review or update your information
• Opt out of communications
• Request deletion of your data (as permitted by law)

California Resident Rights:

If you are a resident of California, you have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including the right to:

• Know the categories of personal information we collect, use, and disclose
• Request access to, correction of, or deletion of your personal information
• Opt out of the sale or sharing of your personal information
• Limit the use of sensitive personal information (if applicable)

To exercise these rights, please contact us at [email protected]. We will verify your request before processing it.

• Do Not Sell or Share My Personal Information
  We do not sell personal information. If at any time our use of third-party tools is deemed a “share” of personal information under California law, you may opt out by contacting us at [email protected]. We also honor Global Privacy Control (GPC) signals.
• Annual Review
  This Privacy Policy is reviewed at least once every 12 months to ensure compliance with applicable regulations, including California privacy laws.
• California “Shine the Light” Disclosure
  As a nonprofit organization, The Policy Circle is not subject to California’s Shine the Light law. However, California residents may still contact us at [email protected] with any questions about how their information is shared.

Updates to this Policy

We may update this Privacy Policy from time to time. If we make significant changes, we’ll post them on the Website with an updated effective date above.

 

Questions?

We’re here to help. Reach out to us at [email protected] with any questions about how your information is handled.